RFQ from the requisition
Raise a request for quotation from an approved requisition, so vendors quote against the same items and quantities.
RFQ and vendor quotations, compared in one place.
Send requests for quotation, collect vendor quotations, compare them side by side and record the negotiation, then raise the purchase order from the decision.
Built in Nagpur for businesses across India.
What you get
What this looks like in practice.
Quotations side by side
See every vendor's rate, tax and delivery terms next to each other instead of in separate emails and files.
Negotiation on record
Revised rates and counter-offers stay with the quotation, so the final price has a visible history.
Decision to PO
The selected quotation carries into the purchase order without retyping.
Vendor onboarding
Vendor details and documents collected in one place. Vendor performance evaluation is being added.
Approvals that follow your rules
The comparison goes to the approver you define, and the decision is recorded.
How it works
One connected chain instead of separate steps.
Quotations in email, WhatsApp and ExcelOne RFQ and comparison record
- Requisition
- RFQ to vendors
- Quotations received
- Compare and negotiate
- Approve
- Purchase order
Our work
Where we have built this.
Sahayog Multi State Co-Operative Society
Co-operative, 200+ branchesAn RFQ, quotation and negotiation module built inside the society's procurement system, which also runs requisitions, PO and WO, GRN and SRN. Vendor onboarding and performance evaluation are the next additions.
How we work
From first conversation to live system, in six steps.
- 01
Identify
We find the manual effort and bottlenecks in your current process.
- 02
Design
Screens, data and workflow planned and agreed with you first.
- 03
Develop
Built in stages, so you see working modules early.
- 04
Integrate
Connected to WhatsApp, GST, existing software and devices where needed.
- 05
Deploy
Go-live, data moved across and your people trained.
- 06
Support
The team that built it stays with it after go-live.
Questions
Common questions.
What is an RFQ system?
It is where you ask several vendors for quotes on the same items, receive their rates in one place and compare them before you buy. It replaces quotations scattered over email, phone calls and spreadsheets.
Does it read vendor quotation PDFs automatically?
Not as a standard feature today. Reading quotation PDFs and Excel files to fill the comparison is something we can scope for a project, with a person checking and approving the result.
Can it connect to the purchase order and GRN?
Yes. In our procurement system the selected quotation carries into the purchase order, and the chain continues to goods receipt and accounts.
Can vendors submit quotations themselves?
A vendor portal can be scoped for your process. Tell us how you work with vendors and we will plan it in the review.
What does it cost and how long does it take?
It depends on your approvals and how many vendors and items you handle. We start with a free 30-minute review, then give a written scope.
Related
Free consultation
Have a process that needs better software?
Talk to our technology team in Nagpur. In 30 minutes we map how your work runs today and show what a connected system would change.
Phone+91 98903 72444
OfficeAkash Apartment, 005, Bhandara Rd, opp. Haldiram Factory, East Wardhaman Nagar, Nagpur 440008, Maharashtra